Microsoft 365 · SharePoint Online
Storage Optimization analysis — snapshot
Generated (local time): 2026-05-04 09:15:22
— Point-in-time read. Schedule reruns to compare trends. Nothing in the tenant is modified.
Tenant storage used
48,792.6 MB
≈ 47.65 GB · Demo aggregate
Sites in inventory
412
After filters (team + communication)
Sites scanned (detail)
84
Libraries enumerated this run
Files enumerated
1,284,906
Across scanned libraries
Inactive threshold
180 days
Stale content flag
Top sites by storage
| Site URL |
Title |
Storage |
Share |
| https://contoso.sharepoint.com/sites/Engineering-Media |
Engineering — Media vault |
12,440.00 MB |
|
| https://contoso.sharepoint.com/sites/GlobalSales |
Global Sales hub |
9,812.50 MB |
|
| https://contoso.sharepoint.com/sites/LegalHold |
Legal & records |
7,103.20 MB |
|
| https://contoso.sharepoint.com/sites/ProductAssets |
Product marketing assets |
5,901.00 MB |
|
| https://contoso.sharepoint.com/sites/RandD-Projects |
R&D — Active projects |
4,220.75 MB |
|
Largest files (tenant rollup)
| Site |
Library |
File |
Size |
Modified |
| …/sites/Engineering-Media |
CAD Archives |
turbine_assembly_v4.step |
2,048.00 MB |
2026-03-18 |
| …/sites/GlobalSales |
Deal room |
FY26_forecast_master.pbix |
890.25 MB |
2026-04-02 |
| …/sites/ProductAssets |
Video RAW |
launch_teaser_4k_prores.mov |
612.80 MB |
2026-01-09 |
| …/sites/LegalHold |
Matter exports |
Case_7732_mailbox.pst |
410.00 MB |
2025-11-22 |
| …/sites/RandD-Projects |
Lab datasets |
spectrometer_run_2025q4.zip |
305.40 MB |
2025-12-01 |
Stale content (most inactive by days since modified)
| Site |
Library |
File |
Days idle |
Size |
| …/sites/Archive-2019 |
Legacy HR forms |
open_enrollment_2014.pdf |
2,847 |
2.1 MB |
| …/sites/FieldOps |
Shared documents |
site_survey_template.xls |
1,992 |
0.8 MB |
| …/sites/Marketing-old |
Brand kit |
logo_pack_v1.zip |
1,654 |
124.0 MB |
| …/sites/IT-KB |
How-to articles |
vpn_legacy_windows7.docx |
1,410 |
0.4 MB |
| …/sites/Finance |
Budget working |
budget_workbook_2017.xlsx |
1,203 |
18.6 MB |
File types (tenant rollup)
| Extension |
Files |
Total size |
Share |
| .pdf |
312,440 |
9,840.00 MB |
|
| .pptx |
88,102 |
6,210.50 MB |
|
| .mp4 |
6,910 |
5,402.20 MB |
|
| .xlsx |
142,008 |
3,101.00 MB |
|
| .zip |
24,330 |
2,884.00 MB |
|
| .msg |
412,900 |
1,992.40 MB |
|